Document naming convention

Naming your files according to these guidelines makes it easier for Grafostil to meet your expectations of a quality job. This means the right version of the right page, in the right place in your publication.

• File names should only include alpha-numeric characters (a-Z and 0-9), underscores (used to separate sections of the file name), and periods (used before the file extension ".PDF", ".PS")

• Special characters, including but not limited to, diacritics glyphs, asterisks, ampersands, slashes, dollar signs and brackets should never be used.

• These are illegal characters ( ˜ ´ ! @ # $ % ^ & * ( ) + = { } [ ] | \ ; : ” ‘ < > , ? / )

• It is preferable that the file name not exceed 30 characters without the date and identifier. Please, make company name and poroduct name as short as possible.

If your company name is Big Publisher INC and your book name is Herman Melville Moby-Dick, soft cover book with bellyband, use this convention

Date_CompanyNameShortAsPosible_InitalOfWriterBookName_PrintSectionIdentifier

So your supplied document will look

20190511_BigPub_hmMobyDick_CI.pdf
20190511_BigPub_hmMobyDick_COV.pdf
20190511_BigPub_hmMobyDick_MSC.pdf

Identifiers for Print Sections and Special Finishes are explained in the table below.

Date

Good pratice is follow ISO 8601 when you need to include Date in you filename. On wikipedia there is free article about that.

With one exception don't use special character for date delimiter.

Good format

For 11. May 2019. use this format

20190511

YearMonthDay, four number for Year, two for month and two for day

Bad format is

190511

two numbers for year

2019-05-11

 minus sign as delimiter

2019/05\11

slash and backslash as delimiter

20 19 05 11

space is delimiter

Company Name

With respect to our customer we like to know from who we receive digital documents. Sometime products have same name. Try to avoid space and special character.

Product name

Always use whole title, no spaces, capitalising first letter of each word. There is a limit of 30 characters (other than the date and identifier), so if necessary abbreviate the name. Identifiers – the tables below indicate the standard extensions which we use for all components of our print titles.

Product part

For example, the filename for the jacket of your book would look like this:

20190511_BigPub_hmMobyDick_JKT.pdf

Finishing special request

For example, Spot UV on jacket for you book looks

20190511_BigPub_hmMobyDick_JKT_UV.pdf

For example, single foil on case for you book looks

20190511_BigPub_hmMobyDick_CAS_FOIL.pdf

Revised Files

The situation may arise that after uploading a file you may need to make a correction. You should make the necessary correction in the native application and create a new PDF. Corrections are provided as individual files for each page. Add four digit page number at the end of file name ("p0001" for page 1). The revised PDF should include the letter "r1" after the page number at the end of file name, for the first revision.

For jacket, cover, case and etc. just use a number representing the revision level after identifier.

20190511_BigPub_hmMobyDick_CAS_r1.pdf

In this example, page 10 has been revised twice. When submitting revised files, always add "r" after the folio, followed by a number representing the revision level ("r1" for the first revise, "r2" for the second, etc.)

20190511_BigPub_hmMobyDick_CI_p0010_r1.pdf
20190512_BigPub_hmMobyDick_CI_p0010_r2.pdf